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Wedding Venue Final Walkthrough at 5 Family Ranch: What to Expect

  • Writer: Nikki
    Nikki
  • Mar 18
  • 4 min read

Your Wedding Venue Final Walkthrough: The Last Steps Before Your Big Day

At 5 Family Ranch, we want your wedding planning to be as easy and fun as possible! Your final walkthrough, happening about four to six weeks before your big day, is a great chance to check out the venue again, go over the details, and make sure everything feels just right. We’ll talk logistics, finalize plans, and answer any questions so you can walk away feeling confident, excited, and ready to celebrate!

Why the Wedding Venue Final Walkthrough is Important

Your final walkthrough is the perfect time to lock in all the details and ease any last-minute worries. We want you to leave feeling completely confident and ready to enjoy your big day without distractions. But this meeting isn’t just for you—it helps us, too! By going over everything in advance, we can make sure we have the right number of staff, the bar is stocked, and the suites are ready. This way, we can seamlessly execute your vision and stay behind the scenes as much as possible on your wedding day, so you can focus on celebrating.


When to Schedule Your Wedding Venue Final Walkthrough

We schedule your final walkthrough four to six weeks before your wedding. To make the most of this meeting, we highly recommend waiting until after you've received your final RSVP count. Having this number locked in allows us to review your ceremony and reception floor plans more accurately, ensuring the best possible layout for your big day.


What to Bring to Your Wedding Venue Final Walkthrough

Preparation is key! Here’s what you should have ready:

1. A Complete Wedding Day Timeline

  • Arrival of the first person on-site

  • Ceremony start time

  • Dinner service timing

  • Speeches and toasts

  • First dances

  • End-of-night wrap-up

If you’ve rented the venue for the prior day, a setup timeline is helpful but not required.

2. Final RSVP Count

  • This number will be used for invoicing purposes, so accuracy is crucial.

  • We recommend setting your RSVP deadline at least six weeks before your wedding to allow time to follow up with non-responders.

  • Your final count also helps us review and finalize the ceremony and reception layouts, ensuring everything is set up perfectly for your guest count.

3. Review Layouts for Tables and Seating

We use the Prismm website application, which includes accurate dimensions of the key areas of the venue. Couples can use this tool to design their layout in advance. It's important that these layouts are completed before the final walkthrough so we can review them together, clarify any questions, and ensure we fully understand your vision. This also allows us to set up all tables and chairs before you arrive to decorate, making your day as smooth as possible.

  • Ceremony layout

  • Backup ceremony plan (for outdoor weddings)

  • Reception layout

  • Mezzanine layout

  • Entry setup

4. Completed Questionnaire (sent two months before your wedding)

  • This should be completed at least 24 hours before your walkthrough.

  • We like to know all of the vendors who will be involved so we’re aware of who will be onsite that day. It also allows us to recommend them to future couples and tag (or give credit to) them in any content we may post.

What Happens at the Wedding Venue Final Walkthrough?

During your in-person walkthrough at 5 Family Ranch (or virtually if needed), we’ll review all details and ensure everything is perfectly aligned. Here’s what to expect:

1. Venue Tour and Q&A

  • Walk through the venue and visualize your big day.

  • Ask any last-minute questions about logistics, setup, or special requests.

2. Review Documents

  • We’ll go through your timeline, questionnaire, and layouts to confirm all details.

  • This is your chance to make any final adjustments.

3. Bar & Beverage Discussion

  • Bar service tends to require the most clarification.

  • If financial contributors cannot attend, ensure you understand their budget and preferences in advance.

  • If you are not sure what to do for your social hour, checkout our blog Your Wedding Social Hour: Bar Options to Fit Your Budget for ideas.

4. Final Vendor Check & Recommendations

  • We’ll review your list of vendors and discuss how we can support a smooth collaboration on your wedding day.

  • If you’ve worked with an amazing vendor, let us know! We love sharing great recommendations with future couples.

Walking Away Excited & Ready to Say “I Do”

Our goal is to make the final walkthrough a laid-back yet productive experience, allowing you to leave feeling confident and ready for your wedding at 5 Family Ranch. If you have any additional questions after the meeting, we’re always here to help.

This is your moment, and we can’t wait to celebrate with you!


Book a tour or contact us at 5 Family Ranch, a family-owned and locally-owned wedding venue in Minnesota. We would love to meet you, answer your questions, and host your special day!!!


Tel: +1-507-401-5918


Support Locally Owned Wedding Venues

We hope you'll consider a locally owned wedding venue like ours for your special day! Choosing a family-owned venue like 5 Family Ranch means supporting local businesses that put heart and dedication into making your wedding unforgettable. If you're exploring options, check out locally owned venues through this wedding venue map. Here’s a shout-out to other wonderful locally owned venues across the country that are passionate about creating beautiful wedding experiences!

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